Moody College > Current Students > Undergraduate > Policies & Procedures > Concurrent Enrollment Policy

Concurrent Enrollment Policy

Concurrent enrollment refers to taking courses at an external institution--another university, community college, or UT’s University Extension program (online, web-based, or traditional classroom)--while you are also enrolled in classes at UT Austin.

Classes that you take while concurrently enrolled may count toward your degree requirements at the Moody College if the following criteria are met:

If You Plan To Concurrently Enroll During A Fall or Spring Semester

  • You must remain enrolled in at least 12 hours at UT Austin*.
  • You must have a cumulative GPA of 2.25 or higher.
  • You may not be in your first semester at UT Austin or your graduating semester. (see this Special Note)
  • You must complete the Concurrent Enrollment Declaration (online form) before UT's 12th class day.

Upon successful completion of your course(s), follow these steps:

  1. Have an official transcript, with the completed course included, sent to the UT Office of Admissions. You may drop off your official transcript(s) in the Main Building, Room 7 or mail your transcript(s) to: The University of Texas at Austin; Office of Admissions; P.O. Box 8058; Austin, TX 78713-8058. (You do not need to request a transcript for UT Extension courses.)
  2. Complete this form after you have submitted your official transcript request.

If you drop below full-time status at UT any time during a fall or spring semester, the courses you are concurrently enrolled in will NOT count toward your degree.


If You Plan To Concurrently Enroll During a Summer Semester

  • You must complete the Concurrent Enrollment Declaration (online form) before UT's 4th class day.
  • You may not be in your first semester at UT Austin or your graduating semester. (see this Special Note)
  • Full-time enrollment and GPA requirements are waived during the summer.

Upon successful completion of your course(s), follow these steps:

  1. Have an official transcript, with the completed course included, sent to the UT Office of Admissions. You may drop off your official transcript(s) in the Main Building, Room 7 or mail your transcript(s) to: The University of Texas at Austin; Office of Admissions; P.O. Box 8058; Austin, TX 78713-8058. (You do not need to request a transcript for UT Extension courses.)
  2. Complete this form after you have submitted your official transcript request.

Important Information Regarding Concurrent Enrollment

  1. You are responsible for determining that the external institution’s course will satisfy the degree requirement for which it is intended. The Automated Transfer Equivalency (ATE) system is a searchable transfer credit database that you can use to determine UT equivalencies.
  2. Courses taken at external institutions may not give the foundation necessary for future coursework in that field at UT. Select your courses carefully.
  3. UT Extension coursework (web-based and classroom) will count toward your UT GPA; transfer courses from other external institutions will not count toward your UT GPA.
  4. You must arrange for the external institution to send an official transcript to the UT Office of Admissions so that the course can be posted to your records. This process can take several weeks; we recommend that you request the transcripts as soon as you complete the course(s).
  5. Only transferred courses with grades of “C-” or better will be counted toward a degree at UT; Pass/fail grades will not fulfill core requirements and will only count as electives. Transferred communication courses with a grade of C- or lower or that have been taken pass/fail will not count toward your degree.
  6. Communication courses (ADV, COM, CSD, CMS, J, PR, and RTF) taken through UT Extension regardless of delivery method (web-based, classroom, or correspondence) will not count toward a Moody College of Communication undergraduate degree.
  7. Moody College policy requires you to complete the external institution’s course during the same UT Austin semester in which you begin, even if the external institution allows a longer period of time.
  8. The Concurrent Enrollment Declaration form must be completed for each semester you will enroll concurrently.
  9. You are encouraged to discuss your educational plan and course equivalencies with your academic advisor before declaring concurrent enrollment.

Special Note for Potential Degree Candidates

Concurrent enrollment during the semester you plan to graduate may delay your graduation date and is strongly discouraged. If you plan to enroll concurrently during your final semester, you must meet with your academic advisor for permission before the UT's 12th class day (4th in summer) of your final semester. You may not complete the online Concurrent Enrollment Declaration form.

The process of transferring the completed course and its grade back to UT Austin can take up to several weeks. In order to guarantee that you may graduate during your intended semester (assuming that you successfully complete all coursework), the grade from the external institution must be recorded on your UT academic record by the last day of finals at UT Austin for that semester, as published in The University of Texas academic calendar. Moody College advisors cannot provide documentation to expedite a transcript from the external institution on your behalf (letters, emails, phone calls, etc.). The Moody College cannot guarantee your on-time graduation if your transferred courses and grades are not posted to your UT record by the last day of finals at UT Austin.

If the course and grade from any external institution is not posted to your academic record at UT-Austin in time to certify you for graduation during your intended semester, you will be required to apply to graduate In Absentia during the following semester or the semester in which you complete the work. It is your responsibility to contact your advisor to request In Absentia graduation paperwork. All bars must be cleared and all coursework must be posted at UT-Austin in order to apply to graduate In Absentia.


Frequently Asked Questions

I'm graduating this semester. Can I take a concurrent enrollment course?
See the Special Note above.

I meet the criteria and followed the Concurrent Enrollment procedures listed above, but the course I took from an external institution is not counting in my degree audit. What do I do?
This is normal. You will be contacted at the end of the semester with instructions about how to successfully transfer your course to UT. If you have further questions or you did not receive these instructions, please contact your advisor.

I completed a course at an external institution, but I did not complete the steps above. What do I do?
See your advisor.

I received approval to attempt Spanish 1 concurrently, does this mean that I have approval to continue to complete my foreign language proficiency requirement out of residence?
No. You must complete the Concurrent Enrollment Declaration form for every semester that you plan to complete coursework concurrently at an external institution and you must meet all concurrent enrollment policies for each semester in which you concurrently enroll.

What is a passing grade for concurrent enrollment work?
You must earn a grade of "C-" or better for a course to transfer to UT. You must earn a grade of "C" or better in a transferred Communication course for it to count toward a Communication degree requirement.

I have received a Course Load Reduction accommodation and have been approved to take less than 12 hours but still be considered full-time. Do I complete the Concurrent Enrollment Declaration form?
No. You must meet with your advisor before the UT's 12th class day (4th in summer) to discuss your Concurrent Enrollment request. Please bring your SSD accommodation letter to your appointment.