Moody College > Coronavirus > COVID-19 Resources and Guidance

COVID-19 Resources and Guidance


Moody College Student Emergency Fund

The Dean’s Office prioritizes supporting students during situations of extreme hardship. To apply for financial assistance, please complete this online form.

Online Learning Help

If you are having difficulty teaching or accessing an online class or otherwise need help with your online learning experience, please submit a ticket for immediate assistance.

Moody College is a community, and we rely on our collective strength, solidarity and spirit to navigate obstacles and challenges.

Please continue to reference this resource page and the university's centralized guidance and regularly updated FAQ’s and Resources related to COVID-19, academic changes and our ongoing commitment to each other’s health and safety.

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LEARNING GOES ONLINE

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BE KIND

Students

Please remember Moody College faculty and staff are here to support you. Continue to check your email for messages from your faculty, and practice your communication skills by reaching out to them as well. Let them know if you need something or just let them know you are okay.

Visit the new Keep Learning page from Texas One Stop for tips and tools to study virtually and stay on a clear path toward graduation. 

Advising

How do I schedule an advising appointment? Please continue to schedule advising appointments online using STAR. Graduate students should reach out to their advisor or coordinator to schedule appointments.

How do I meet with my undergraduate advisor? Advising appointments will now be hosted online, through Zoom, a video conferencing tool. Once an appointment is scheduled online, the confirmation email will also include a link to instructions about how to join a Zoom meeting. Zoom can be accessed from mobile devices, desktop computers or web interfaces.

How can I waive my FERPA confidentiality restrictions? If another person is present or in the same room while you meet with your advisor, or if you want to allow your advisor to discuss your academic information with another individual or entity, please submit this FERPA waiver form.

How do I apply to graduate? Please continue to use the Moody College’s online graduation application.

What options do we have for taking classes Pass/Fail or Credit/No Credit? Undergraduate students will have the option of taking all classes Pass/Fail, and graduate students will have the option of taking all classes Credit/No Credit. Students have until May 29 to make this choice.

How do I request a Q-drop? Students will be given until May 29 at 5 p.m. (Central Time) to request Q-drops. All Spring 2020 Q-drops will be considered non-academic and will not count toward the university’s six-drop rule. You must discuss Q-drops with your advisor before you can initiate the process. Please log on to STAR to schedule an appointment or to view your advisor’s drop-in hours.

How do I change a class to Pass/Fail? Students will be given until May 29 at 5 p.m. (Central Time) to change their status from letter grade to Pass/Fail (or vice-versa). Any course taken by a student may be changed to Pass/Fail at the student’s option, with no restrictions. You must discuss Pass/Fail changes with your advisor before you can initiate the process. Please log on to STAR to schedule an appointment or to view your advisor’s drop-in hours.

How do I withdraw from a class? Students will be given until May 29 at 5 p.m. (Central Time) to withdraw. You must talk with your advisor before initiating the withdrawal process. Please log on to STAR to schedule an appointment or to view drop-in hours.

How do I submit petitions or requests, or conduct other business that I would normally handle in person at the Student Advising front desk? Please submit this General Request form and provide as much detailed information as possible. This form is not to be used to request a Q-Drop, withdrawal, or to change a class to or from pass/fail; these requests must discussed with your academic advisor.

What if I want to internal transfer to Moody College? How will that be handled? The application to transfer to Moody College was available during the month of February. We plan to release decisions in June, after the May 29 deadline for Q-drops and pass/fail changes. If you applied to internally transfer to the Moody College in February, and you choose to change one or more of your current semester courses to pass/fail, it will not negatively impact your chances of transfer admission. All internal transfer decisions will be made holistically.

The next application period will be in September.

Life and Well-Being

What resources are available to help students in hardship? Student Emergency Services (SES) helps students and their families during difficult situations. For assistance, please complete an online form or call 512-471-5017. SES can help with computer and technology support, as well as housing, finances and medical and mental health services.

Can I get help with dining and meal plans? Students who are granted emergency dormitory housing will have access to one campus dining hall. Check Univeristy Housing and Dining's website for updated information.

Additionally, UT Outpost is still operational but access has been limited. Coordinate with a representative in Student Emergency Services who will help procure food or setup an appointment with the outpost by calling at 512-232-6174.

Will the university assist me with internet or other technology needs? Please follow this link

You can also take advantage of the student discount for Adobe Creative Suite. A one-year license rate is offered at $17.75, until April 15. Sign up with your UT EID to receive the discount.

How do I seek support or counseling services? The Counseling and Mental Health Center is offering phone/virtual counseling. Visit the CMHC website and/or call 512-471-3515.

Career Center

How do I address internship credit questions due to COVID-19 related workplace changes, cancellations or other concerns? Please contact your departmental internship coordinator now for support and guidance.  

Advertising and Public Relations:  Arnold ChungIsabella Cunningham
Communication and Leadership: Jennifer Jones Barbour
Communication Sciences & Disorders: Courtney Byrd
Communications Studies: Dawna BallardKeri StephensDina Inman
Journalism: Kris Wilson
Radio-Television-Film: Maggie Steinhauer 

Non-credit interns should reach out to Career Center advisors for advice in best managing your experience through the semester. 

How do I build (or rethink) my strategy for a job or summer internship search? Center career coaches are now advising Moody College students over the phone and via Zoom. Appointment scheduling is managed using Handshake. Moody College career resource templates, application material guides and interview preparation software are available in the resource section of Handshake. The full slate of Moody College career resources can be found on the Career Center’s website.

I am graduating and need to find a job. Who can help me?  The Career Center's career coaches provide guidance for developing a job search strategy, building your network, reaching out to alumni for tips and advice, sourcing job opportunities, reviewing application materials and interview preparation. Schedule an appointment using Handshake.

Academics: Undergraduate students

How will classes convene? Moody College is transitioning all course content online. Course instructors have the flexibility to determine class formats, such as maintaining scheduled class times and meetings via web conferencing or converting lectures into video formats that can be accessed on demand.

How will I know what the new class format is? Classroom leaders will communicate course adaptations and details by Friday, March 27 at noon. Please stay attentive to email and Canvas announcements.

Will professors still hold office hours? Course schedule and structure will be determined by individual faculty members. Numerous web conferencing tools exist that enable face-to-face interaction and will help maintain instructional dialogue and feedback. Students are encouraged to reach out to their professors, TAs and instructors with questions or concerns.

How will work be assigned, submitted and assessed? Course instructors will make these determinations and communicate expectations. Canvas is an all-encompassing platform that is helpful to organize course content, as well as facilitate discussions, assignments and other learning tools. Instructors will communicate how students can interact with Canvas to maintain continuity through the semester.

How are learning expectations evolving? Campus operations are evolving day by day, and the top focus is continued support for learning and students. Moody College understands this is an unprecedented time and is committed to making maximum accommodations for students. Students are encouraged to communicate with course instructors to reassess goals and even find these challenging circumstances as opportunities to innovate and improve.

Academics: Graduate students

Will dissertation, thesis deadlines be adjusted? The deadlines to submit reports, theses and dissertations to the Graduate School for a spring 2020 graduation have not changed. However, the Graduate School has suspended format checks on all reports, theses and dissertations. Your advisor will help you ensure that the format of your report, thesis or dissertation is acceptable.

How do I defend my dissertation if we cannot meet in person? Dissertation defenses and other similar meetings (i.e., defenses for comprehensive exams) will be conducted online (e.g., via Skype or Zoom).

How do I continue research projects that require in-person or face-to-face interviews? Research that requires in-person interactions or face-to-face interviews has been suspended unless there is a direct benefit to participants. You will either need to postpone such projects or work with your advisor to consider how you might revise the projects (e.g., conduct online interviews rather than face-to-face interviews).

Academics: International students

What considerations are given to international students and scholars? Texas Global will provide support and planning for individual circumstances. Please consult the International Student and Scholar Services resource page. If your question is not answered on this page, contact ISSS advisors at hotline@austin.utexas.edu with questions.

 

Faculty

Instruction

Moody College faculty members and course instructors are encouraged to be agile and think flexibly to ensure student growth and development throughout any circumstance. Multiple resources are available to help classroom leaders transition their lectures and course content to digital platforms, including the Moody College teaching continuity guide and tips for pivoting to online teaching.

Moody College's instructional specialist Mary Crawford is available to help instructors complete the spring semester, prepare for online summer courses or plan for fall courses. Email mary.crawford@utexas.edu to start a conversation or schedule a consultation. Mary loves this part of her job, so please don’t hesitate.

Provost Instructional Continuity FAQs with instruction, technology, assessment and accomodations information. 

Faculty Innovation Center Continuity Guide with technical tools and support for shifting classes online.

Instructional Continuity for graduate students for courses in which you are a TA. 

Research

UT Austin has several helpful resources available to the research community related to the COVID-19 outbreak. The Moody Research Office is also available for grant-specific questions and guidance. 

Office of the Vice President for Research

Office of Sponsored Projects

IRB/Human Subjects/UT Office of Research and Compliance

Moody Research Office
If you are uncertain who to contact, use our main address and we will take the guesswork out for you. Moody.Research@austin.utexas.edu

Associate Dean for Research, Anita Vangelisti, can be reached at vangelisti@austin.utexas.edu
Pre-Award issues contact Julie Campos at julie.campos@austin.utexas.edu.
Post-Award issues contact Tania Tost at ttost@austin.utexas.edu.

Staff

Despite these unprecedented challenges, the hard work and dedication of many staff members keep Moody College moving forward.

Coronavirus Resources for Employees including timekeeping and refund and reimbursement information.

Employee Assistance Program

Information for updated campus operations including building access, parking and transportation, and more.