Moody College Virtual Career Fairs

Moody Career Center 2020

HireUTexas powered by Handshake is the all-inclusive job board where UT Austin students and alumni can connect with local, national and global employers offering career-oriented opportunities and internships, as well as campus employment, work-study, and part-time jobs. All UT Austin undergraduate and graduate students have a HireUTexas account. Activate your account by logging in with your UT EID and password.

More than 500,000 companies are hiring on Handshake.  With Handshake you can:

  • Find the latest jobs from employers hiring at UT.
  • Receive event invites and new jobs directly from recruiters.
  • See personalized job and career recommendations.

Handshake offers a robust library of tutorials, videos, and other content to facilitate your internship or career search.  For specific content, visit the Handshake Help Center.  A few key posts are linked below.

Getting Started with Handshake

How to Upload a Resume or New Document in Handshake

Profile Privacy Options in Handshake

Handshake Student Account FAQs

Search for, Save, and Apply to Jobs in Handshake

Managing Your Notification Preferences

Quick Training Videos

 

OVERVIEW

Register for the virtual career fair by using your Handshake account beginning September 9. The entire virtual fair will take place online, via Handshake. Virtual career fairs on Handshake give you the opportunity to meet recruiters and other employees through video sessions. You’ll learn more about employers hiring at U.T. and connect with companies that will want to hire you.

Attending video sessions, instead of an in-person event, means there is no waiting in line to talk to recruiters. When you register, you will sign up for specific session times—securing your spot to meet with the employers you’re interested in. There are two types of virtual career fair sessions:

Group sessions: During these 30-minute sessions you’ll join other students to meet recruiters and other employees at the organization. You’ll learn about job and internship opportunities, company culture, and more. You’ll also have an opportunity to ask your own questions.

One-on-one sessions: This is an opportunity to chat directly with a recruiter or employee ambassador about jobs and internships. Recruiters that want to meet you will be able to invite you to attend virtual sessions with them, or you can sign up for sessions that have availability.  You must meet employer criteria for 1:1 sessions. 

Recruiters will likely review your profile before a session, so be sure to update your Handshake profile with your role and location preferences, as well as GPA, skills, organizations, and work experience! In many cases, recruiters will set qualifications for students so they are able to best connect with students who meet their organization's needs. Make sure your profile is complete and detailed.

PRO-TIP: UT does not automatically include your GPA when your initial profile is created. We strongly recommend you complete this and all other fields so you are able to connect with more employers who might set this field as a requirement for their 1:1 sessions.

REGISTRATION PROCESS (See VIDEO)

1. Log in. Begin by logging in to your Handshake account. Navigate to the career event page by clicking the button at the top of this page, searching the “Events” tab at the top of the Handshake app or clicking on “Events” from your Handshake homepage as well.

2. Find out which employers are attending. View the virtual career fair details page to see the full list of employers who are attending and hosting sessions. From there, you can click through to each employer’s Handshake page to learn more about them and read reviews from other students.

PRO-TIP: Follow employers you want to check back in with.

3. Register on the career fair details page by clicking the button in the top right corner. A popup will appear on your screen with information for you to review. Click Register on this popup when you're ready to proceed.

PRO-TIP:  There are separate registration pages for each day of the career fair.  If you wish to attend both days, you must register separately for each date.

4. Search for employers and their virtual sessions. Once you're registered for the event, you'll be able to view and sign up for available employer sessions. Click the Available Sessions tab in the upper-left of the page, below the recruiting event title and date/time. When you locate an employer that you'd like to sign up for a session with, look for the session information to appear below the employer name and description.

PRO-TIP: You can use the filters on the “Available Sessions” page to narrow down the displayed list of employers.

5. Sign up for sessions by clicking the name of the session you’d like to sign up for.

Group Sessions:

  • Group sessions will have a custom title and indicate a length of 30 minutes.
  • Review the information, and if you'd like to proceed, click Confirm to sign up.
  • If a Group Session is at capacity, it will not appear in the list any longer.
  • To participate in group sessions students will need to set their profile visibility to Community. 

One to One Sessions:

  • 1:1 sessions are indicated by "One on One with EMPLOYER NAME"
  • Each session is 10 minutes in length.
  • You can choose which representative to attend a 1:1 session with if multiple are listed.
  • The red dot to the right of a session start time indicates that you are currently signed up for a session during that time. In order to sign up for this session, you'd need to cancel the existing session sign up.
  • To participate in 1:1 sessions, students will need to set their profile visibility to Employers or Community.

You may be prompted to change your profile privacy settings in order to participate in a session.   

You may attend as many sessions as you like, as long as their schedule times don’t overlap. DO NOT register for more than one 1:1 session with an employer.

You'll be able to sign up for available sessions up to one minute before the start time; once the session has started, you'll be unable to sign up for the session.

PRO-TIP:  Employers' schedules will change and new employers may be added all the way up to the career fair.  We suggest you check back frequently for cancellations, changes, and additions to scheduling. 

MANAGING SESSION RSVPS

As you sign up for sessions, a list of sessions will populate to the right of your screen in Handshake.  Click on the name of a session to see more information about the session or cancel your reservation.

You can also click on the tab for Your Sessions in the upper-left of the event’s page to see a list of sessions. Click on RSVP'd to see more information about the session or cancel your reservation.

If you are no longer able to attend the career fair and have already registered, you may unregister on the event home page in Handshake by clicking the same button you initially used to register.  All of your sessions will be cancelled. 

Attend the How to Work a Career Fair Workshop

Update your Handshake profile. The first step in preparing for virtual career fairs is to make sure your Handshake profile is complete and up-to-date. Your Handshake profile helps you get personalized recommendations for upcoming virtual fairs. Plus, recruiters use profile fields to find students to invite to their sessions. Don’t let an incomplete or out-of-date profile keep you from getting discovered by recruiters.

  1. Check that the basics are accurate: graduation date, school year, major, GPA, and work authorization
  2. Select the job types, locations, and roles that interest you, so recruiters know which jobs and internships are a good fit for you.
  3. Add your courses, skills, and any previous work experience.
  4. Reference Handshake 101 for more details about Handshake and setting up your profile.

PRO-TIP: Employers may set student requirements (job types, major, school year, etc.) for their 1:1 sessions. If fields are blank on your profile and required by an employer, sessions will not appear on your scheduling options when signing up for sessions.  The more complete your profile is, the more likely you are to make meaningful employer connections.

Research the employers you’ll meet. When you sign up to attend an employer’s virtual career fair session, research beyond their Handshake profile. Check out their company website and search online newspapers, business journals, LinkedIn, and social media for recent news articles and other relevant information. Come up with a few questions to ask recruiters about their company. Asking specific questions about a certain company will show the recruiter that you have done your homework.

Prepare a few talking points. The employers that you meet with want to learn more about you! So think of an “elevator pitch” about yourself—a short overview of your background, studies, and career goals. Practice with a friend or family member via Zoom, Facetime, or another app so you’re comfortable in front of a camera and ready when it’s time to introduce yourself to a recruiter.

PRO-TIP: Attend info sessions of any employers that interest you! Many of the employers coming to the event provide you opportunities in advance of the career fair to learn more about their company culture, hear what open positions they have, and speak to UT alumni working at the company. This is a great research method that can help you ask more incisive questions at the event, and appear genuine in your interest in the company. Also, same as when you take the time to follow an employer, recruiters take note! Search companies by name on the Handshake Events site.

Create a Calendar Reminder. When you do not have to coordinate your travel, a virtual fair can slip your mind.  Set calendar reminders for the day before and two hours before.

Choose your device wisely. To avoid shaky camera syndrome, use a desktop, laptop, or a propped-up tablet rather than a smartphone that you’ll need to hold throughout the conversation.  You may also want headphones if you cannot attend from a quiet, private location.

Make sure your technology is ready to go.  Plan a dry run the day before the virtual career fair to avoid last-minute surprises.  Run a network test of your internet, visual, and audio at networktest.twilio.com.

TECHNICAL REQUIREMENTS FOR HANDSHAKE:

  • Internet: 3G or 4G wireless or broadband connection
  • Device: Built-in or USB camera, and built-in, USB, or Bluetooth mic/speakers
  • Browser: Chrome, Firefox latest version recommended. Safari and Chromium Edge. Internet Explorer not supported for screen sharing
  • OS: Mac, Windows, Linux, iOS, Android
  • Mobile: iOS and Android app latest version. Mobile web also supported but native apps recommended

PRO-TIP: Video screen sharing will NOT be supported on Internet Explorer, so please use Chrome or Firefox for the best experience.

Before The Fair

Dress professionally. Even though you won’t be meeting employers in person, you’ll want to ditch the T-shirts or casual clothes for the career fair. Dressing up a bit will make a good first impression with recruiters and employees. Plus, wearing your favorite polished outfit will help boost your confidence in time for the event! 

Find a quiet spot and a neutral background. Try to limit potential distractions for yourself and for the recruiters. Plan where you will be sitting during the fair ahead of time—make sure it’s quiet and there is a plain background behind you. Keep the recruiter’s eye focused on you. 

Run a network test (again) of your internet, visual, and audio at networktest.twilio.com.

 JOINING SESSIONS

Navigate to the event in Handshake and click on the Your sessions tab.

Click the blue Launch Video button in order to join the session. You can join up to five minutes early to test your audio and video connection. Make sure you've allowed microphone and video access in your app or browser in order to participate in audio and video.

PRO-TIP: Check pop up preferences.  You must allow browser access to your camera and audio. If popups are blocked, you may not receive the notification to allow access.

PRO-TIP: If you are using a Mac, your System Preferences must be set to give the web browser access to your mic, video, and screen before these elements will work.

Use the three dots menu icon or the word Settings to access meeting settings:

  • Audio settings
  • Video settings
  • Report a problem

In group sessions with more than 15 participants, audio and video will automatically be disabled to preserve session quality.  The chat function may be utilized for questions and conversation.

PRO-TIP:  For all sessions, we suggest earbuds for the best audio experience.  Please be concientious and actively mute yourself when you are not speaking (in group sessions especially).

PRO-TIP: During sessions, when a participant is screensharing, closing the participant window will magnify the shared screen for better visibility. 

Sessions will end automatically 20 minutes after the scheduled end time, to allow for additional conversation as necessary. 

Participants may leave a session and rejoin but may only be connected to a session via one device.

When the session ends, a prompt will appear asking for quality related feedback, which uses a 5-star rating system and a text box for additional details.

DURING YOUR VIRTUAL SESSIONS

Arrive on time. It’s very important to show up at your selected session start time. Being on time shows the recruiter or employee ambassador that you’re dependable and respectful of their time as well.

PRO-TIP: Handshake does not have a timer mechanism in meetings.  If you have scheduled back to back 1:1 sessions, you must monitor the time to ensure you maintain your schedule.  We suggest you begin 1:1 sessions by introducing yourself and then informing the employer that you have another session scheduled immediately following:  "Good morning, I'm Vera and I'm pleased to meet you. I did want to let you know that I have another session immediately following our meeting."

Start with your pitch. If the employer does not begin the conversation immediately, share your elevator pitch to get things going.

Use clear, professional business communication. Being a virtual career fair, much of your communication will be done through written interactions in the chat function of the platform. To make a great first impression, you’ll want to demonstrate professional, articulate written communication. Grammar matters and text lingo, emoticons, and slang is not appropriate.

Practice active listening. Consider smiling and nodding occasionally as you would during an in-person conversation. Limit any distractions around you so that you’re not tempted to look away from your computer screen.

Look into the Camera. Even though you probably know better, you might make the mistake of looking at the person interviewing you instead of the webcam. When your focus is on the screen during a video interview (rather than your potential employer), it can not only be distracting, but unprofessional. Make sure that you keep your eyes on the camera to show both your interest and enthusiasm!

Demonstrate strong body language in video chats.  Just like in a traditional career fair, you’ll want to present yourself as a confident and competent job seeker. One way that employers pick up on this is through your body language. If you’re on a video chat with a recruiter at the virtual career recruiting event, you’ll want to stay conscious of your body language.  Hold eye contact, speak clearly, and avoid slouching. Keep hand gestures to a minimum so you don’t distract the person you're talking to or block your face from the camera.

Ask questions. Bring a list of prepared questions for each session. Having several questions ready will help you in case one or more of the questions are answered earlier by the employer. Have a pen and paper with you so you can jot down new questions that you think of during the conversation.

Good Questions to Ask:

  • What opportunities are there for people with a background in (your major) in this company?
  • What skills/qualifications are required for this position(s)?
  • What opportunities for growth are available with your company?
  • What is the hiring process?

TECHNOLOGY TROUBLESHOOTING

You can use this checklist to solve many of the video issues you might experience:

  • Make sure that you have a reliable Internet connection.
  • Make sure you have given your browser access to your camera and audio.
  • Twilio provides a network test to test internet, audio, visual, etc.: https://networktest.twilio.com/
  • Make sure that you are using a supported browser: Chrome, Firefox, or Safari provide the best experience.
  • Browser & OS support: https://www.twilio.com/docs/voice/client/javascript#supported-browsers
  • Minimize the number of resources (i.e. close unused tabs and applications) on the computers/devices when using video.
  • Move closer to your router.
  • Confirm that your speakers and volume control both work.
  • Test the sound and microphone by using another platform or application through your device.
  • Confirm that your device can play video. Test this by watching a video on YouTube.
  • Confirm that you've granted permission on your browser or app for both audio and video.
  • Refresh the page on your browser on desktop or mobile.
  • Restart the browser or close the app and reopen.
  • Try a different supported browser.
  • Restart your computer or device.

REPORTING A TECHNICAL ISSUE

If you have gone through the checklist above and your problem is not resolved, you may report an issue during a 1:1 or group session.  In Handshake, click on the "Settings" button and then select "Report a Problem."  

Once reported, your problem will be directed to the Handshake team for review and follow-up. Please be aware, Handshake Support can fix Handshake product, however, they won’t be able to assist with non-Handshake areas (internet connection, device, browser, camera, mic).

REPORTING EMPLOYER / USER MISCONDUCT OR TRUST AND SAFETY ISSUES

Participants can report any user or message (including the host) for fraudulent, spam, or other inappropriate activity. To report a participant, right click on their name in the participants list, then select Report User. The user will not be alerted that they have been reported. 

When a user is reported in a group session, the session host will receive a notification, and hosts can decide whether to remove the participant from the meeting.

During 1:1 sessions, issues may be reported by clicking on the "report" button available on all video calls. The report is then routed to Handshake's Trust and Safety Support team in real time.

AFTER THE FAIR

Spend the evening after the event recopying any notes you took.

Send thank you emails to any employer who shared their email during their session. You can also check for emails in employer profiles that are set as public.

Pro-Tip: Make sure you have the correct spelling for the first and last name of the person to whom you send the thank-you emails.

View and apply to open jobs or internships. Keep the momentum going from your meetings with employers. Check out their page on Handshake to see current jobs and internships. Recruiters are logging into Handshake daily to find students for open jobs—so it’s the best place to apply! If you’re not ready to apply yet, save the jobs you like so you’ll get notifications to apply before the deadlines. Find tips for applying to jobs on Handshake here.

UT Austin Moody students are expected to:

  • Follow through with all event RSVPs
  • Be on time for all appointments, on-campus interviews and recruiting events
  • Present qualifications in a truthful manner
  • Understand hiring and offer policies
  • Accept jobs/internships offers in an ethical manner
  • Stop interviewing once an offer has been accepted
  • Honor accepted job/internship offers

Virtual Career Fair No-Show Policy:

We understand that life as a student is in flux due to the rigorous demands of academic curricula and the impacts of Covid-19.  Please be aware that no-showing on virtual fair sessions should be avoided at all costs and may be subject to disciplinary action, up to and including loss of recruiting privileges for the student.

Please cancel scheduled virtual fair sessions if you are not able participate.  Alternatively, you may also cancel your entire registration and thereby cancel all scheduled sessions. 

Reneging

Reneging refers to breaking an employment commitment and is considered dishonest and unethical. This includes accepting new offers after previously accepting a different offer. Reneging can carry serious repercussions at the University and can negatively impact your professional reputation.

Reneging reflects poorly on the candidate and potentially damages The University of Texas at Austin’s reputation and relationships with employers.  Instances of reneging that are reported by an employer will be investigated by Moody Career Center and may result in loss of recruiting privileges for the student.

Consequences for violating these guidelines:

Reneging (Full-time and Internship offers)

If a student reneges on an offer, any or all of the following consequences may occur at the discretion of the Moody Career Center Office:

  • Handshake account deactivated for one year
  • Exclusion from on-campus interviews with employers
  • Banned from recruiting events, including department-sponsored events with company partners
  • Mandatory meeting with the Career Services Office or academic advisor
  • Referral to Judicial Services in the UT Dean of Students Office

TOOLS & TECHNOLOGY NEEDS 

Moody College and the University want to ensure equal access to technology resources for all of our students. If you do not have a computer, laptop or other technology needs, please visit the homepage of the Texas One Stop website under “Tools and Technology Needs” for more information or contact the Texas One Stop at onestop@utexas.edu or (512) 232-6988.

FAQ

Accessibility - Color contrast, keyboard-only support, and screen reader support are all available on Handshake.  Handshake currently does not support live captioning for video.

Should you require live captioning or interpreter services for video, please contact moodycareercenter@austin.utexas.edu.

Employers participating in the virtual fair are listed on the event homepage in Handshake.

International students are able to participate as long as the student has logged into Handshake. There are no restrictions by location.

Can a student see previously attended sessions? Students will be able to see their previous sessions within the sessions tab.

How do I share my resume?  Follow an employer and / or sign up for a session with an employer. They will automatically have access to your resume on file on Handshake.

PRO-TIP: Make sure to mark your resume as public and your profile as employer or community so that employers can view your resume. When you upload a resume, it is not automatically set to public.  Go to your documents section, click on the radio dial, and then set the resume to public. 

How long do I have to sign up for sessions? You must be signed up for the session at least one minute prior to the session start in order to join.

Who Can Attend? All UT Austin current students and alumni who have an active Handshake account and complete profile are eligible to attend the career fair.

Why don't I see any open 1:1 sessions for an employer I am interested in meeting?  All of the employers sessions are full, OR, your profile information does not meet requirements as set by the employer.  Employers can set criteria for 1:1 sessions to ensure they are connecting with students who best match their company's needs.  If your criteria does not match an employer's requirements, or if you have an incomplete profile with no information in fields the employer is requiring, available sessions will not show up on your scheduling options. 

Will students be able to submit their resumes to employers? Students must sign up to meet with employers in 1:1 and/or group sessions during a virtual fair; the employers will have access to these students’ resumes before and after the event.  There is no way to directly submit a resume to an employer, other than signing up for a session.

PRO-TIP SUMMARY

  • UT does not automatically include your GPA when your initial profile is created. We strongly recommend you complete this and all other fields so you are able to connect with more employers who might set this field as a requirement for their 1:1 sessions.
  • View the virtual fair details page in Handshake to see the full list of employers who are attending and hosting sessions. Follow employers you want to check back in with.
  • There are separate registration pages for each day of the career event.  If you wish to attend both days, you must register separately for each date.
  • You can use the filters on the “Available Sessions” page to narrow down the displayed list of employers.
  • Employers' schedules will change and new employers may be added all the way up to the event.  We suggest you check back frequently for cancellations, changes, and additions to scheduling. 
  • Employers may set student requirements (job types, major, school year, etc.) for their 1:1 sessions. If fields are blank on your profile and required by an employer, sessions will not appear on your scheduling options when signing up for sessions.  The more complete your profile is, the more likely you are to make meaningful employer connections. 
  • Video screen sharing will NOT be supported on Internet Explorer, so please use Chrome or Firefox for the best experience.
  • Check pop up preferences.  You must allow browser access to your camera and audio. If popups are blocked, you may not receive the notification to allow access.
  • If you are using a Mac, your System Preferences must be set to give the web browser access to your mic, video, and screen before these elements will work.
  • During sessions, when a participant is screensharing, closing the participant window will magnify the shared screen for better visibility.
  • For all sessions, we suggest earbuds for the best audio experience.  Please be concientious and actively mute yourself when you are not speaking (in group sessions especially).
  • Handshake does not have a timer mechanism in meetings.  If you have scheduled back to back 1:1 sessions, you must monitor the time to ensure you maintain your schedule.  We suggest you begin 1:1 sessions by introducing yourself and then informing the employer that you have another session scheduled immediately following:  "Good morning, I'm Vera and I'm pleased to meet you. I did want to let you know that I have another session immediately following our meeting." 
  • Make sure to mark your resume as public and your profile as employer or community so that employers can view your resume. When you upload a resume, it is not automatically set to public.  Go to your documents section, click on the radio dial, and then set the resume to public.