Moody College > communication career services > Career Fair Employer Information

Career Fair Employer Information

Fall 2018 Communication Job & Internship Fair

Wednesday, September 26, 2018 from 10:00a - 3:00p
Darrell K. Royal - Texas Memorial Stadium, The Club - 8th Floor

REGISTRATION WILL OPEN JULY 1, 2018!

The Communication Job & Internship Fair generally welcomes 700-1000 students and 75-85 employers. Students and young alumni looking to obtain entry level communication-related jobs or internships attend these fairs. While our fair caters to Moody College students, all UT students and alumni interested in networking with registered employers are encouraged to attend.

Who can participate? 

Participation in UT Communication Job & Internship Fairs is limited to organizations offering professional job, internship and career opportunities and requiring candidates pursuing or possessing a university degree (Bachelors, Masters or Doctoral). As such, participation is not open to providers of fee-based programs/services; graduate, professional or trade schools; or employment agencies recruiting candidates for their services.

  • Business: Early Registration: $425 until August 15, 2018; Regular Registration: $475 until September 12, 2018; Late Registration* (after September 12, 2018 and until September 24, 2018): $525 

  • Government and Non-Profit: Regular Registration: $250 until September 12, 2018; Late Registration* (after September 12, 2018 and until September 24, 2018): $300

*Late registration acceptance subject to availability.

Booth Availability and Deadline to Register

There are a total of 83 booths available. Registrations will be accepted until Wednesday, September 12, 2018 or until all booths have been reserved. Late registrations will only be accepted if space is still available. 

PLEASE NOTE: To ensure that (a) your company information will be included in event print materials and (b) you have booth signage; register by September 12, 2018. Payment must be received by the early registration deadline in order to secure the discounted rate. After the early registration deadline has passed your fee will reflect the regular registration rate. Payment must be confirmed to secure booth space.

What is included?

The standard fee includes one 8'x8' booth with one electrical outlet, a 6 foot table and table cloth/skirting, lunch, wireless access, and two (2) parking validations. Up to two additional recruiters may attend with regular registration. There will be a fee of $30 per additional recruiter after the first twoThere is a limit of four recruiters per booth at any one time due to room capacity/safety regulations.

Organizations may bring convention displays for their table as well as publications and other materials for distribution. Please keep in mind that the displays must fit into the 8'x8' foot booth space area where you are assigned.

Employers can register for the fair through CareerSource with a few easy steps:

  1. Log in to CareerSource (if you do not already have an account, please set one up on the CareerSource homepage)

  2. Select "Events"

  3. Select Register next to "Fall 2018 Job & Internship Fair" and follow the on-screen instructions to complete the registration process.

Registration Invoice and Payment

Registrations can be paid by check (payable to The University of Texas at Austin), Visa, MasterCard or Discover Card. Please note, UT Austin does not accept American Express. You will receive a confirmation email with your Invoice with detailed payment instructions once your registration is approved.

Credit Card Payments can be processed by calling the CCS office at 512-471-9421 or online via TXShop.

UT Federal Tax ID #: 74-6000203

If you have technical difficulties with the registration process, please contact Victor Casas, Recruiting Services Coordinator, at 512-471-9421 or ccsrecruit@austin.utexas.edu.

Request a W-9

You can place your W-9 request here (see below information you need to fill out the form).

UT Department Title: Communication Career Services

Address:
The University of Texas at Austin
Communication Career Services
Attn: Recruiting Services Coordinator
300 W. Dean Keeton (A0900)
BMC, 2.302
Austin, TX 78712

Contact: CCS Front Desk
Email: ccsmain@austin.utexas.edu
Phone: 512-471-9421
*We also recommend providing your email address in the Comment section and requesting for them to also email you the W9.

Cancellation Policy

A written cancellation request – via email – must be received in the CCS office by 5:00 pm CST on August 29, 2018 to receive a full refund. If you must cancel anytime between August 30, 2018 (after 5:00 pm CST) and September 5, 2018 only half of your fee will be refunded. (All full refunds will be minus a $25.00 Cancellation Service Fee).

Cancellation requests received after the deadline of September 6, 2018 will not be eligible for refund. Registrations with outstanding balances that are cancelled after the deadline are also required to make the full payment due to booth and print costs.

Please note: A $25 Late Fee will be added to invoices that have not been paid in full by the day of the career fair, September 26. Registrations with outstanding balances past 30 days after the event will have their CareerSource account deactivated until the balance is paid in full.

EVENT SCHEDULE

  • 8:30a - 10a Employer Check-in and Set-up 
  • 10a Doors Open to Students (Employers to be set-up by this time) 
  • 11:30a - 1:30p Lunch Available in the Employer Hospitality Area 
  • 3p Doors Close 
  • 3p - 4p Employer Close-down 

CHECK-IN & SET-UP

The event entrance is located on East 23rd St. between San Jacinto Blvd. and Robert Dedman Dr. at Gates 14 & 16 of the DKR Stadium North End Zone. Employer Check-in is located on the 1st floor of the stadium and will be visible upon entry of the venue. Physical Address: 403 East 23rd St., Austin, TX 78712

During set-up on the 8th floor, you will have access to beverages in the Employer Hospitality Area. We ask that you arrive and are set-up by the time the doors open to students. If you arrive after the start of the fair, the drop-off /set-up assistance will not be available.

Event volunteers will be on hand until 10a to help move items from the Booth Materials Drop-O area to your booth and to help you set up your booth at the event. Employers are encouraged to use the Booth Material Drop-O area, even for small packages, due to the walk from the garage to the stadium. (Look for the sign and tent on the West side of the stadium.)

PARKING

Garage parking is available on-campus in the Manor Parking Garage, located at 2017 Robert Dedman Dr. Two parking spaces for each attending company/organization are guaranteed before 10a. Parking after 10a is not guaranteed. To validate your parking take your parking ticket from Manor Garage to Employer Check-in on the 1st Floor. Additional parking validations can be requested the day of the event at Employer Check-in and will be invoiced to you after the fair.

SHIPPING PACKAGES TO THE VENUE BEFORE THE EVENT 

You may ship packages to the DKR Stadium-The Club, Specialty Events Services. The arrival date must be between September 17 and September 24. They are happy to receive, store, and deliver them to your booth at the fair free of charge. Items received after September 24th are not guaranteed to be available at the event. 

DKR Stadium, Specialty Events Services
2139 San Jacinto Blvd
Austin Texas 78712

Attn: Charles Richardson
EVENT NAME: SES – CCS Communication Job & Internship Fair 

To utilize this service, you MUST:
• use the physical address listed above

• include the EVENT NAME listed above

• include an airbill for return shipment 

Note: Please do not contact FEDEX to schedule your own return shipment. This will be coordinated by venue sta . If you are using UPS, please schedule your own pick-up on September 26 after 3:00pm.